Accounts Payable Coordinator

Are you a detail-oriented individual with a passion for analytics? As a Finance Administrator, you will be responsible for matching invoices to purchase orders, ensuring timely payments to vendors, resolving invoicing discrepancies, and processing timesheets for field personnel. Your responsibilities will also include setting up vendor profiles, applying company policies, establishing supplier accounts, and assisting with month-end and year-end financial tasks.

Collaborate with industry experts and committed teams to optimize our accounts payable program.

Apply now and transform your career with us.

• Ensure invoices are matched against purchase orders and forwarded to approvers
• Review vendor statements to ensure all payments are captured and processed in a timely manner to maintain positive working relations with vendors and subcontractors and avoid late fees and/or interest charges
• Work through any invoicing discrepancies with vendors efficiently and professionally
• Ensure all timesheets are received from field personnel, all approvals and coding are present and processed on time accurately. Respond to craft inquiries efficiently and courteously
• Setting up vendors, subcontractors and craft personnel in the respective systems and maintaining profile information such as contact info (addresses, phone numbers, emails), banking information, etc.
• Learn, interpret, and apply organizational policies, rules, and regulations
• Establish accounts with local suppliers for miscellaneous items for site
• Assist Finance team with month-end/year-end deliverables

• Bachelor's degree or College diploma in Accounting or any other related discipline
• Minimum 3 years of experience in a related field
• Experience in tracking budget expenses and performing data entry
• Experience working with vendors
• Ability to execute basic math operations
• Proficient with MS Office Suite (Outlook, Word, Excel, and PowerPoint)
• Strong organizational abilities are required to meet many deadlines
• Ability to prioritize and execute multiple activities, and close attention to detail
• Strong follow-up skills

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.