Quality Administrative Assistant

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

The Hampton Roads Connector Partners JV (HRCP) consisting of Flatiron, Dragados USA and VINCI has been selected to construct the $3.3BN Design Build project –the largest civil construction contract ever awarded by the Virginia Department of Transportation (VDOT). 

The project scope across a 9 mile section of the I-64 will include: a new 3.5-mile bridge-tunnel crossing that will accommodate a total of 8 lanes of capacity across the water, replacement of the existing marine approach bridges and the addition of a third lane on I-64 in each direction. The twin 45’ diameter 1.5-mile tunnels will be bored by TBM, creating the second largest TBM tunnel opening for a TBM in North America. 

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards, as directed by manager.

• High School Diploma or GED required.  

• 4+ years related administrative experience on a construction project required.  

• Experience using MS Office Suite, including Word and Excel required.  

• Advanced knowledge of construction industry and project business procedures.  

• Developing knowledge of subcontractor invoicing and accounts payable cost coding.  

• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.  

• Proven initiative, organization and self-prioritization required.  

• Friendly disposition and customer service attitude required. 

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.